Meeting Minutes




07:00 PM

Meeting Location:

City Hall Community Room

Agenda Files:

Sugar Hill Historic Preservation Society Meeting

Monday, April 18


Members in Attendance: Haley Tolbert, Alynne Grace, Karen Harrison, Rachel Schmalz, Joann Burel, Chris Walker

Non-members in attendance: Erin Stachowiak, Nicole Klein


  • Downtown Mural RFP
    • In conjunction w/ DDA & arts commission. POC will be Alynne
    • 1,200 sf on side of the suite spot
    • Call open until June 27, committee review, selection submitted to DDA, then on to City Council
    • Possible unveiling ceremony TBD
    • DDA budget for remodel may be used. Potential grants applied for. Estimated cost is $15,000 – $20,000
    • RFP is in final review stage. Nicole will send to Alynne & society for approval
    • Need rep from the society to participate on the selection committee
    • Proposed meeting dates for selection committee are: June 29, June 30, July 5
    • Erin & Karen would like to serve on the selection committee – Motion approved
  • Benson & Kile Family Cemetery Clean up
    • $100 donation from Meredith @ “Find a Grave” – Can we accept?
    • Need to work with Eagle Scouts – Brandon to contact & find out date
    • DAR/SAR Ceremony – Just need to send them date
  • June 13 City Council Meeting
    • Items to present – volunteer hours, Sugar Rush 2015, gold mine visit, cemetery clean up, visit to Buford museum, Charter day 2016, training in Athens, update to community room
    • Need to determine where we are headed
    • Need to finalize name change for the community room – a resolution needs to be made to the city. “Sugar Hill History Center”
  • Wine & Shine
    • In conjunction with Sugar Rush on October 15
    • We want to help and would like to talk further about our involvement
    • Idea of having a booth to take oral histories
  • Society would like to purchase a tablet to use for recording oral histories and scanning documents – estimated cost $3,000
  • Nomination of Treasurer
    • Motion to nominate Rachel Schmalz
    • Motion approved
  • Rachel to write up spending and expenditure process
  • Vote – On items from Buford Historic Museum
    • $33 to be paid to Buford Museum for Sugar Hill items
      • motion by Haley Tolbert
      • Society approved
    • Invoice to come from Rachel
  • Next meeting May 16
    • Meeting to be run by Karen Harrison. Alynne will not be in attendance.