Meeting Minutes
April 26, 2016

Sugar Hill Downtown Development Authority
Members Present: Taylor Anderson, Nick Thompson, Allen Jorgensen, Nancy Wren
Members Not Present: Nic Green, Brandon Hembree
Staff Present: Paul Radford, Troy Besseche, Scott Andrews, Kaipo Awana, Tim Schick, Nikki Klein, Frank Hartley
Guests Present: Elizabeth Orcutt, Robert Gilbert, Rosemary Walsh, Steve Wilkes

1. CALL TO ORDER 

1. APPROVAL OF AGENDA   Allen, 2^nd Marc Unanimously passed

III. MINUTES 

1. Approval of the Minutes of March 29, 2016 Regular Meetin
   Nancy, 2^nd Allen Unanimously passed

1. ACTION ITEMS AND UPDATES

1. Old Business

1. EpiCenter Update
   Staff provided an update on the EpiCenter. One of the notable changes is the potential of adding more seats and amenities to the community theater.

2. Prospect Hill (fka The Seven Project Update) 
   Staff provided an update on the project which will include a niche grocery store, office space, and a full service hotel. The rendering will be shared will the public shortly.

1. a) Development Plan

3. Sugar Hill Town Center Update
   Staff provided an update on Stephen Macauley’s project. A lot is happening behind the scenes with the developer in terms of their financing progress. The developer is set to meet with the City again on May 9.

4. Solomon Project Update 
   Staff provided an update on the independent/assisted/ memory care prominent facility. The due diligence period was on April 22^nd. The group asked for a 90 day extension, but progress is continuous. This group will also be meeting with the City on May 9. Motion to allow a 90 day extension on the feasibility and close no later than October 31st: Nancy, 2^nd Marc. Nick T. abstained from vote. Motion passes. 3-0

1. a) Development Agreement Extension

5. Mural Discussion
   Staff provided a plan for a RFP on a mural project in downtown. Motion to approve the mural RFP subject to the approval of the Planning Director: Nick T. 2^nd Allen. Nancy Wren abstained. Motion passes 4-0.

6. Suite Spot  

1. a) SHBTG update
   Marc Orcutt provided an update on the membership increase to 25, full with leased tenants, 4 dedicated work spaces are free (out of 8). A suggestion was made to have the Women’s Club recommend art for the Suite Spot.

1. b) Improvement discussion
   Discussion took place on the need for improvements upstairs at the Suite Spot, pending budget availability after mobility project is prioritized. This is follow up discussion from March 2016.

7. Downtown Mobility Plan
   Staff gave a recommendation to seek options for a downtown mobility plan. The Chairman will seek estimates from consultants on this project prior to the May 2016.

8. Advertising Discussion
   No update or discussion on this subject this month.

1. New Business 

1. Ackerman Agreement Ratification
   Staff provided an update on the revised agreement with Ackerman. Ackerman will make recommendations for the retail layouts and ultimately make recommendations for the use of the project facilities. Motion to table to May 2016.

1. City of Sugar Hill Staff Comments   
   Staff provided an update on bowl improvements which are set to be complete in late May. The splash pad area will wrap up construction in early July.

1. DDA Member/Officer comments

Budget report

VII. PUBLIC COMMENTS
None

VIII. If needed, Executive Session to discuss items, which are exempt from the open meetings act  pursuant to O.C.G.A. section 50­14­3.

1. If needed, public action to be taken as a result of Executive Session

Allen motion, 2^nd Nancy. Unanimous. Adjourn to executive session at 7:47pm.

Executive session began at 7:51pm.

Motion to adjourn executive session: Nick T., 2^nd Marc

Motion to adjourn: Nick T, 2^nd Nancy 8:13pm