Downtown Development Authority Meeting Minutes
March 28, 2017

Sugar Hill Downtown Development Authority
Regular Meeting Minutes
March 28^th, 2017 | City of Sugar Hill City Hall – Community Room

In attendance: DDA Members: Nic Greene, Allan Jorgensen, Nancy Wren, Chairman Taylor Anderson, STAFF: Megan Carnell, ACM Troy Besseche, CM Paul Radford, Kaipo Awana, Frank Hartley, Tim Schick, GUESTS: CPL Representative Kevin, Holbrook Representative Davis, Kim Phillips, Nigel Gray, Daniella Castro

1. CALL TO ORDER: 6:30PM
2. APPROVAL OF AGENDA
3. Motion to approve, Allan Jorgensen, 2^nd by Nic Greene, unanimously approved

III. MINUTES

1. Motion to approve, Allan Jorgensen, 2^nd by Nic Greene, unanimously approved
2. ACTION ITEMS AND UPDATES
3. Old Business
   1. E Center Project (fka EpiCenter)
      1. CPL Representative gave report, provided infographic; the project managers are currently reviewing cost effective, quality solutions to maintain the budget and timeline.
   2. Iconic Project (fka Icon/Seven) Update
      1. City Manager Paul Radford gave report; attorneys are working on options for agreements for the parking deck
   3. Nexus at Sugar Hill Project (fka Sugar Hill Town Center) Update
      1. Tabled for Executive Session
   4. Holbrook Project (fka Solomon) Update
      1. Letter of Intent
         1. Tabled for Executive Session
      2. Suite Spot
         1. SHBTG update
            1. Report from Taylor Anderson; 21 co-work members, all dedicated work spaces are leased
         2. Election of Officers
            1. Secretary
               1. Discussion about Nigel Gray becoming Secretary; tabled until April meeting
            2. New Business
               1. Buice School Lease Agreement w/ C.W. Matthews
                  1. Report from Troy Besseche; Contractors for HWY 20 need some space for the remaining items on HWY 20 project. Use agreement for C.W. Matthews paying $850/month starting April 1, 2017 for several offices in the Buice School.
                  2. Motion to accept and approve the lease, Allan Jorgensen, 2^nd by Nic Greene, unanimously approved.
                  3. City of Sugar Hill Staff Comments
                  4. Troy Besseche; agreement reached with J.W. Trucks. They will pay $25,000/month to remain on property for two months.
                  5. Megan Carnell; 2017 Concert lineup announcement, April 30^th is the next DDA cleanup at 2pm, NGAA will be providing art in the Suite Spot on a rotating exhibit, NGAA will be responsible for all of the art installation and transition.
                  6. Kaipo Awana; Working on a draft for the RFP for the LCI for the ARC (Livable Centers Initiative, Atlanta Regional Commission). Evaluate current plan, market analysis, several public meetings are required, and meetings with regional transportation stakeholders for town-center overlay. The contract with the ARC must be executed by the end of May and consultant selected by mid-July. 3/29/17 Public Workshop for input on the HYW 20 corridor project and how it impacts Sugar Hill.
                  7. DDA Member/Officer comments
               2. 1. Nic Greene, 4/13/17 is the next Business Alliance meeting
                  2. Nancy Wren, discussion on concerns with cost of the E Center project, balancing the city “wish list” and allowance. The numbers were based on a 75% complete project, and now we are looking at the entire project and the numbers will be at a reasonable place.
                  3. Taylor Anderson; spoke at Partnership Gwinnett and will speak at the Suwanee Kiwanis soon to talk about the downtown projects.
               3. Budget report: N/A
               4. Cleanup date: 4/30/17

VII. Public Comments

VIII. Executive Session

1. Motion by Nancy Wren, 2^nd by Allan Jorgensen, unanimously approved.
2. Motion to leave executive session by Nic Greene, 2^nd by Allan Jorgensen, unanimously approved.
3. Further Action
   1. Motion to approve the Memorandum of Understanding between the city of Sugar Hill and the city of Sugar Hill Downtown Development Authority for the Dogwood Forest Project by Allan Jorgensen, 2^nd by Nic Greene, unanimously approved.

Motion to adjourn by Allan Jorgensen, 2^nd by Nic Greene, 8:06pm